Category Archive: saving money

Sep 07

Why charities need to act now against the threat of hacking

Are the hackers winning

Are we fighting a losing battle against hackers? Hardly a week goes by without news of some corporation or internet giant being electronically infiltrated. The result? Credit card details, account passwords, and personal data either stolen, sold or published online, not to mention the painful inconvenience of what a targeted attack can mean. In the brief time this blog has been running, the list includes: AAPT (an Australian internet provider) Amazon Apple (apparently including President Obama’s iPad details!) BitCoin Blackberry (in India) Blizzard (gaming) Dropbox eHarmony KY (a mobile phone operator in South Korea) Last.fm LinkedIn Numerous oil and power companies Reuters (well, they had fake stories posted on their …

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Sep 03

Reducing the cost of invoices

The costs of processing invoices

One of the factors that are rarely considered in procurement is the processing costs of invoices. Even when people do bother to take into account TCO (total cost of ownership) it’s a step that often not considered. So what are the costs? Obviously, much, though not all, of it is time. Purchase order (PO) Sign off Submitting Receiving invoice Processing Payment Receipt Correlation Supplies Errors One expert has told me that it can take as much as £80 to process a single invoice, and I’ve heard for larger corporations it can be as much as £140. What can we do to reduce these costs? The first step is to do …

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Aug 24

Should you be using Wi-Fi?

Using Wi-Fi with important data is unwise

It seems like we are hard-wired to believe that Wi-Fi is somehow better, more progressive than being hard wired. It’s true that in many ways in is more convenient. If you don’t have dedicated hardware in your meeting room that can access shared files, you’ll need to take your laptop for your presentation. (Oh, and seriously? Just take an old laptop, strip it of the inessentials, network it and keep it in the meeting room for presentations.) Need to do some research in a quiet room? Just pick up and go. Easy. But that’s not the whole story. Being wired has a number of advantages. Chiefly, security and speed. Security …

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Aug 06

Special Olympic Promotion!

In light of a fantastic and fascinating weekend where Team GB did us so proud, CL Analytics are own offering their procurement services for a fee of 20.12% of first year savings! (see what we did there?!) Running for the rest of August 2012, this means that a visit from CL Analytics is guaranteed to pay for itself almost 5 times over in the first year alone – and we’ll set you up to make sure you continue to run more efficiently in the future. We know that whoever does your procurement does the best they can, but that they have a whole raft of other responsibilities. We aim to …

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Aug 06

How IT is changing, a case study

the landscape of IT services is changing rapidly

We recently helped a small organisation take their next step up in IT. And while I was doing so, it occurred to me how much has changed in the last five years, maybe even less. Of course, the first thing we do is check their current specifications, how they work, and where they want to be, and then find the smoothest way of getting them there. There were four of them, with potentially a fifth joining them occasionally, but working from Europe. They had email, provided by their web hosting service, but no server. This meant they were sharing documents via email, and in just seven months had nearly filled their …

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Jul 30

Make your website mobile friendly for free

make your website mobile friendly

If you’re a small charity and want to improve your mobile presence, and there are lots of reasons you should, then you should consider this service. Dudamobile is a company that offers you a free, if limited, service that allows you to put a small piece of code on your website (or via a blog plug in) that converts your website or blog to a format that is friendly for smartphone users. There is a very simple four-step process, after which they provide you with a small piece of code, and then you simply add it according to their instructions and your visitors who use smartphones are automatically redirected to a reworked version …

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Jul 18

How to use ‘anchoring’ in procurement

Using psychology to get better deals

We’re strange animals. But while we don’t always think logically, we can often be quite predictable. One of these little quirks we have is called “anchoring” and it’s one of the most reliable and easily replicated phenomenons in psychology. Simply put, people are generally terrible with numbers. For example: what’s better – A 50% increase in quantity, or a 33% discount in price? Not only are they the same, but using the first tactic is used all the time on the high street as it demonstrably increases sales. And this means when we are presented with a number, we tend to ‘anchor’ any following calculations around this first number. Simply …

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Jul 13

What to look for in a new laptop

the right specifications for your computer for your charity

I make no secret of being a geek, and whenever I hear about a new laptop I can genuinely get excited about CPU clock speeds, quad core processors and the amount of RAM the dedicated graphics card has. But, if you are buying one for your work life, what should you really be looking for? What are the specs that matter? Yes, this is about resource matching again. So lets look at the specification on offer, and what it actually means to the user.   Hard drive Did you know you can get 3TB hard drives now? That’s 3072GB, which is a lot for the average office worker. In fact, it’s a …

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Jul 09

Using your credit card

when to use your charity's credit card

Ahh, the company credit card. If we were city bankers this would be about expensive champagne and over-priced food on very small, square plates. Probably made of slate or something. Credit cards are normally associated with impulse purchases or booking flights and such in our everyday lives. But there is another side to credit cards that has a more practical aspect. It comes from a piece of legislation called Section 75 of the Consumer Credit Act 1974. Catchy, no? It means that if you pay for a product, or a service, for an amount between £100 and £30 000 the credit card company shares the risk, officially called “equal liability”. …

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Jun 21

Resource Matching

finding the right piece to the puzzle

What is resource matching? It’s matching your specific needs to your purchasing behaviour. One of the most common problems with purchasing is that it’s very easy to go on two criteria, price or specification. Price usually means going for the cheapest. I need an X, and the cheapest is Y. It’s understandable, budgets are tighter than ever and it’s natural to want to stretch every penny as far as possible. If you’re going by specification, maybe you have the luxury on insisting on the going for the Porsche turbo of whatever it is you need, or maybe you are looking at the lowest spec that you think you can get …

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