Category Archive: purchasing

Feb 26

Free guide to getting the most out of new ITC contracts

Don’t just sign on the dotted line …   There are a number of ways IT companies try to maximise your expenditure, so here is our free ten point guide to showing you what to look for, and what to insist on, new or upcoming IT contracts.   New Hardware. Unless it’s already part of your plan or budget, be wary of spending on new hardware as part of your upgrade or solution. More often or not, your current hardware can be upgraded at a fraction of the cost. Reselling. If you really do need new hardware, only let your IT supplier bill you for it if they can demonstrate …

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Sep 03

Reducing the cost of invoices

The costs of processing invoices

One of the factors that are rarely considered in procurement is the processing costs of invoices. Even when people do bother to take into account TCO (total cost of ownership) it’s a step that often not considered. So what are the costs? Obviously, much, though not all, of it is time. Purchase order (PO) Sign off Submitting Receiving invoice Processing Payment Receipt Correlation Supplies Errors One expert has told me that it can take as much as £80 to process a single invoice, and I’ve heard for larger corporations it can be as much as £140. What can we do to reduce these costs? The first step is to do …

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Aug 24

Should you be using Wi-Fi?

Using Wi-Fi with important data is unwise

It seems like we are hard-wired to believe that Wi-Fi is somehow better, more progressive than being hard wired. It’s true that in many ways in is more convenient. If you don’t have dedicated hardware in your meeting room that can access shared files, you’ll need to take your laptop for your presentation. (Oh, and seriously? Just take an old laptop, strip it of the inessentials, network it and keep it in the meeting room for presentations.) Need to do some research in a quiet room? Just pick up and go. Easy. But that’s not the whole story. Being wired has a number of advantages. Chiefly, security and speed. Security …

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Jul 18

How to use ‘anchoring’ in procurement

Using psychology to get better deals

We’re strange animals. But while we don’t always think logically, we can often be quite predictable. One of these little quirks we have is called “anchoring” and it’s one of the most reliable and easily replicated phenomenons in psychology. Simply put, people are generally terrible with numbers. For example: what’s better – A 50% increase in quantity, or a 33% discount in price? Not only are they the same, but using the first tactic is used all the time on the high street as it demonstrably increases sales. And this means when we are presented with a number, we tend to ‘anchor’ any following calculations around this first number. Simply …

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Jul 13

What to look for in a new laptop

the right specifications for your computer for your charity

I make no secret of being a geek, and whenever I hear about a new laptop I can genuinely get excited about CPU clock speeds, quad core processors and the amount of RAM the dedicated graphics card has. But, if you are buying one for your work life, what should you really be looking for? What are the specs that matter? Yes, this is about resource matching again. So lets look at the specification on offer, and what it actually means to the user.   Hard drive Did you know you can get 3TB hard drives now? That’s 3072GB, which is a lot for the average office worker. In fact, it’s a …

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